DRAFT: Security Camera Use

Type of Policy: 
Administrative
Policy Owner: 
Security and Police
Contact Name: 
Jeffrey Hunnicutt
Contact Title: 
Physical Security Specialist
Contact Email: 
jeff.hunnicutt@police.gatech.edu
Reason for Policy: 
Video Management Systems (hereafter, “VMS”) and video surveillance devices are necessary to deter, detect and prosecute criminal wrong-doing on the Georgia Institute of Technology (hereafter “Institute”) Campus. This policy is necessary to ensure the effective, efficient, ethical, and legal use of the Institute’s VMS and video surveillance devices in: protecting sensitive or classified information; protecting Georgia Tech and personal resources; and identifying those responsible for committing criminal acts, safeguarding video evidence, and pursuing prosecution in accordance with the U.S. Constitution, United States Federal law, Georgia State law, City of Atlanta municipal ordinances, and Board of Regents and Institute policy.
Policy Statement: 
The Institute’s employees, contractors, representatives, and others having responsibility for installing, maintaining, having access to, having the capability of viewing, or otherwise having the ability to utilize VMS and video surveillance devices associated with any real property owned, leased or occupied by the Institute, or any entity with a Georgia Tech affiliation, shall utilize said video surveillance devices in a manner consistent with the U.S. Constitution, United States Federal law, Georgia State law, City of Atlanta municipal ordinances, Georgia Tech Police Department’s (hereafter “GTPD”) “Video Surveillance” policy, and Institute “Ethics” policy. Installation of any video surveillance devices shall be coordinated with either GTPD’s Physical Security Specialist or the Georgia Tech Research Institute’s (hereafter “GTRI) Research Security Department in order to ensure video surveillance devices are not placed or positioned in such a way as to compromise a person’s expectation of privacy. No one is authorized to install security controls, to include video surveillance devices, web cams or other intrusive electronic devices used for surveillance, without the proper coordination with either the GTPD or GTRI Research Security Department. The use of all such video surveillance devices shall be solely for the legitimate purposes of protecting human life, personal property, and the Institute’s interests and assets. Recorded images shall not be made public, nor shall recorded images be released to, provided to, or otherwise made accessible to, any person, party or entity inside or outside of the Institute, without the Institute’s express permission, or as required by law. All requests to obtain recorded images must be submitted through the Georgia Tech Police Department Records Division. Signage stating that “Video Surveillance is in Use on These Premises” will be strategically posted on campus, to include campus entrances, building entrances, etc., to provide due notice.
Scope: 

This policy applies to all Institute Building Managers, Security Contractors, Security Equipment Installers, GTPD Employees, GTRI Employees, and all others with the capability of accessing, viewing or utilizing live or recorded images associated with the video surveillance devices on any Institute VMS.

Definitions:

Institute

The Georgia Institute of Technology

Video Surveillance Device

Any device capable of viewing, transmitting and/or capturing still or streaming video images, whether or not associated with monitoring or recording devices. 

Video Management System

Also referred to as “VMS” - is any electronic system capable of receiving, displaying, capturing, and/or recording images transmitted by cameras, whether across a network or within a closed circuit.

Procedures: 

5.1 Requests for Video

Internal Requests for Video Footage

Submit an email request to the Georgia Tech Police Department’s Records Division.

openrecords@police.gatech.edu

5.2 Installation of New Cameras

New Construction & Building Renovations

http://facilities.gatech.edu/files/DC/GTSpec_NOV16.pdf

Adding Cameras to Existing VMS

Reference GTPD Video Surveillance System Policy 7-05c, 4.1

New VMS Installation Not Related to Construction or Building Renovation

 

Reference GTPD Video Surveillance System Policy 7-05c, 4.1

Responsibilities: 

Georgia Tech Police Department
The GTPD’s employees, as defined by the GTPD Video Surveillance System Policy, will be responsible for the day-to-day operational use, administration, and maintenance of the GTPD’s VMS, to include training, creation of accounts, assignment of user privileges, repair, and maintenance of video surveillance devices.

Georgia Tech Research Institute
GTRI’s Research Security and Information Systems Department (ISD) will be responsible for the day-to-day administration and maintenance of their VMS, to include training, creation of accounts, assignment of user privileges, repair and maintenance of video surveillance devices, etc.

Enforcement: 

Access to Georgia Tech’s VMS and information via Georgia Tech computer systems is limited to those employees and faculty who have a legitimate business reason to access such information. The Institute has policies and procedures in place to complement the physical and technical (IT) safeguards in order to provide security to Georgia Tech information systems.

Any person who uses Institute VMS and Institute's information technology resources consents to all of the provisions of this policy and agrees to comply with all of its terms and conditions, and with all applicable state and federal laws and regulations. Users have a responsibility to use these resources in an efficient, effective, ethical, and lawful manner. Violations of the policy may result in loss of usage privileges, administrative sanctions (including disciplinary action) as outlined in applicable Georgia Tech disciplinary procedures, as well as personal civil and/or criminal liability.

To report suspected instances of noncompliance with this policy, please contact GTPD or visit Georgia Tech’s EthicsPoint, a secure and confidential reporting system, at: https://secure.ethicspoint.com/domain/en/report_custom.asp?clientid=7508

Policy History: 
Revision Date Author Description
TBD GTPD, Physical Security New Policy
Map of Georgia Tech

Compliance and Policy Management
760 Spring Street N.W. Suite 324
Phone: 404-385-0731