Home or Off-campus Use of Property

Policy No: 
7.4
Type of Policy: 
Administrative
Last Revised: 
August 2016
Review Date: 
August 2019
Policy Owner: 
Property Control
Contact Name: 
Tom Provancher
Contact Title: 
Dir. of Insurance, Claims & Property Control
Contact Email: 
tom.provancher@business.gatech.edu
Reason for Policy: 

This procedure outlines the steps that should be followed to use equipment off campus at a remote site or an employee's home.

Policy Statement: 

Equipment owned/managed by the Institute may be used at a remote site or at home by Georgia Tech faculty/staff employees, provided the following criteria are met:

  1. The equipment is used only for Georgia Tech business.
  2. Use of the equipment off site or at home will not interfere with the operational needs of the college/department.
  3. Home use is approved by the appropriate Dean/Director/Department Head.
Procedures: 

Individuals who receive college/department approval to temporarily remove equipment from the campus must complete an Equipment Loan Agreement Form.
Instructions for completion of the form:

  1. Print name of person using the equipment.
  2. Enter the location (address) where the equipment will be used.
  3. Enter the reason for using the equipment off campus.
  4. Enter Georgia Tech tag number.
  5. Enter a short description of the asset, including serial number, model and replacement cost.
  6. Sign Form and enter telephone number.
  7. Enter Employee ID Number.
  8. Print Department Name and have Dean/Director/Department Head sign and date form. The form should be retained in the unit for audit and insurance recovery purposes. Unit staff should contact Georgia Tech Insurance & Claims Mgt. (4-3483) to obtain information on how to insure the property off site.
  9. The Unit Head or his designee (Property Coordinator) must update the Asset Management System to indicate that the equipment item(s) with a Georgia Tech asset tag is now off-site.
  10. When the equipment is returned to campus, the Unit Head or his designee (Property Coordinator) must update the Asset Management System to indicate that the equipment item(s) with a Georgia Tech asset tag is no longer off-site.

 

Policy History: 
Revision DateAuthorDescription
08-2013Property ControlUpdate to policy
Map of Georgia Tech

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