If a Georgia Tech student organization co-sponsors an event with an external partner, the event will be treated as an external event under this policy.

An event is a co-sponsorship if an individual or student organization:

1. Advertises the event as co-sponsored by an off-campus person or organization; or
2. Operates the event as agent of, or for the benefit of, an off-campus person or organization, except for the solicitation of charitable contributions; or
3. Distributes any proceeds of the event to an off-campus person or organization, except for the proceeds of charitable contributions solicited; pays fair market price for goods or services provided to the student organization; or
4. Reserves a room or space for the use of an off-campus person or organization.

Co-sponsorship by a student organization requires the following:

1. That a member of the student organization be designated and known as the “Institute Host”. The “Institute Host” shall:
   1. Be responsible for planning the event and preparing the budget that will detail anticipated expenses and revenues.
   2. Attend the event to ensure that it is conducted properly and Institute policies are followed.
   3. Become the single point of contact for the external group.
2. A contract in the form prescribed by the Institute must be executed between the outside organization and the Institute.