This procedure provides guidelines for requisitions submitted in BuzzMart.
The purchasing authority of Georgia Tech is delegated by the State of Georgia, Department of Administrative Services, Materials Management Division. This authority is vested in Procurement and Business Services and administered under the State Purchasing Rules and Regulations.
BuzzMart is used to request the purchase of materials, equipment, and services, including consultants and independent contractors. A quotation from the supplier/vendor should be attached to the requisition for all non catalog purchases. For low dollar purchases of items found on vendors/ suppliers websites, the Purchasing Department may accept alternate documentation in lieu of a formal quote. Please contact the Purchasing Department in these cases for acceptable alternative documentation.
On all procurements $10,000.00 and over that are sole source or single response to bid a price reasonableness or cost analysis shall be addressed by the Purchasing Department. A copy of the price reasonableness or cost analysis shall be maintained in the purchase order file, if applicable.
Emergency procurements have special requirements. Examples of emergency situations include:
Academic, research or technical personnel being idle and unable to perform their mission due to the lack of materials and/or services.
Equipment or hardware is inoperable leaving personnel idle. A situation exists that is detrimental to the operation of the Institute and/or State business.
Any situation that may seriously endanger the health, safety or welfare of any person where direct action will alleviate the situation.
Certain classes of campus technology request (CTR) goods and services require pre-approval by the Board of Regents and OIT. Contact the Purchasing Department for details or specific questions.
Certain categories of materials, equipment and services are exempt from Purchasing Department review and approval. These categories, which are listed below, can be processed via BuzzMart and/or check request.
• Freight and Express Charges
• Registration Fees
• Utilities (gas, power, water, telephone)
• Bank Charges
• Purchases for Resale
• Fellowships and Scholarships
• Travel (see travel section)
• Student Activity Funds
• Real Estate Rentals (requires Board of Regents approval)
• Agency Funds
• Facilities Construction
• OSP Sub-agreements Not Processed Through Purchasing Department
Attachments and forms are required when applicable. Attachments and forms are required when applicable. Attach the applicable attachments to the requisition in BuzzMart. Examples of attachments/forms:
• CTR approval
• Sole source/sole brand justification
• Vendor order forms
• Memo outlining emergency procurement requirements
|07-2016||Purchasing and Procurement||Update to policy|